Articles of Association

 

Article I. Name. The name of this organization shall be the Council of Counseling Psychology Training Programs, hereafter referred to as the Council.

Article II. Purpose. The purpose of the Council is to foster the advancement of education in counseling psychology in all its aspects. This purpose encompasses, but is not limited by, the following specific objectives:

1. To represent the interests of counseling psychology training programs in functions of the American Psychological Association and other organizations which are relevant to graduate and continuing education in counseling psychology.

2. To disseminate information on the training, roles, and concerns of counseling psychologists.

3. To provide liaison between the Council and other professional groups with similar interests.

4. To participate in the formulation of policies concerning education in counseling psychology.

5. To provide consultative resources regarding education in counseling psychology.

6. Notwithstanding any other provision of these articles, this organization shall not carry on any other activities not permitted to be carried on by an organization exempt from Federal income tax under section 501 (C) (3) of the Internal Revenue Code of 1954 or any future United States Internal Revenue law.

Article III. Membership. There shall be three classes of membership in the Council.

1. Institutional Member. Through the director of training, or his/her designated representative, any doctoral level training program in counseling psychology is eligible for Council membership. The program may be either an APA-accredited counseling psychology training program, or a program which (a) defines itself as a counseling psychology training program and (b) has a required curriculum largely consistent with APA requirements. Membership shall be confirmed upon receipt of dues for the current year. Any member program subsequently failing to maintain the above conditions for membership may be dismissed from the Council by a two-thirds vote of the Board.

2. Individual Member. Any individual faculty member in a member program (institutional or informational) is eligible for individual membership in CCPTP. Individual members may attend meetings of the council but shall not have voting privileges. Individuals not meeting these criteria may petition the Board for membership based on special circumstances. Persons granted individual membership prior to February 2003 may continue their membership so long as it remains continuously current.

3. Informational-Institutional Member. Any program not meeting the institutional membership criteria is eligible for the informational-institutional membership on the Council. Designated representatives of such programs may attend meetings of the Council and/or its Board, but shall not have voting privileges on the Council or Board.

Article IV. Board and Officers. The Board shall serve as the governing body of the Council and conduct its business at meetings, or by correspondence, and report its actions, or represent the membership to take action, at the Annual Business Meeting. The Board shall be constituted as follows:

1. Board Members. Members of the Board shall be limited to those [holding institutional memberships in the Council] individuals representing, at the time of their election, institutional members of the Council. Only Board members have voting privileges on Board affairs.

a. There shall be nine elected members of the Board.
b. The term of a Board member shall be three years; Board members
may not serve more than two terms (or one term and a fraction
of a term) consecutively. The term of each newly elected Board
member begins, and that of each outgoing member ends, at the conclusion
of the regular Annual Business Meeting of the Council.
c. Three members of the Board shall be elected by the membership of the
Council each year.
d. A Board member unable to complete an elected term, or an appointment
to fill a vacancy, shall submit a written resignation to the Chairperson
of the Board.

2. Appointed Officers. Officers shall be appointed by the Board only from the Council's membership. Such officers shall serve at the pleasure of the Board of the Council. Appointed officers have no voting privileges on Board affairs, unless they are concurrently elected Board members.
a. Executive Officer. The Board may elect to delegate to the Executive Officer the
power to represent the Council in all of its affairs. The person appointed Executive Officer shall by manner of propinquity (or other means) be available to represent the Council in Washington, D.C., on all matters relating to the Council.
b. The Board may from time to time appoint other officer to serve at its pleasure.

3. Officers of the Board
a. The Board convenes during the regular Annual Business Meeting of the Council
each year to elect a Chairperson, a Secretary, and a Treasurer from its own
membership to serve until the conclusion of the next Annual Business Meeting of the Council.
b. The Chairperson shall preside at all Board meetings and at the Annual Business
Meeting of the Council. The Chair shall exercise general supervision over
all affairs of the Council not designated to others. At the Annual Business Meeting
the Chairperson shall present a statement summarizing the affairs of the
Council over the last year. This statement shall also be distributed to all members of the Council.
c. The Secretary shall keep the records of the Council and the Board; and keep the minutes of the meetings of the Council and the Board. The term of the Secretary shall be one year; a Board member may be re-elected Secretary with no other restriction than that imposed upon the period of consecutive Board membership.
d. The Treasurer shall have responsibility for all funds of the Council and shall have authority to disburse these funds for purposes authorized by the Board or by the Council membership voting at the Annual Business Meeting, and shall receive applications for membership in the Council. A record shall be kept of all money received and all disbursements made, and an annual report of the financial status of the Council shall be submitted to the membership at the Annual Business Meeting. The Treasurer shall serve for one year; a Board member by be re-elected Treasurer with no other restriction than that imposed upon the period of consecutive Board membership.
e. The Survey Coordinator shall be responsible for conducting an annual survey of institutional member to provide a profile of program characteristics. The survey shall be conducted approximately every three years, with results of this survey shall be reported to the membership at the Annual CCPTP Business Meeting.

4. Meetings of the Board.

a. The Board shall meet at least twice a year, once at the Annual Business Meeting of the Council, and once at some other time to be announced to the Council membership by mail at least two weeks prior to such meeting.
b. Any Council member, by writing to any member of the Board, may bring to the attention of the Board a matter the member wishes to have considered.
c. The Board shall have the authority to establish duet for the membership and to take whatever other means it deems desirable to provide for the financial support of the Council and its programs.
d. A quorum for Board meetings shall be six members. The affirmative vote of at least five shall be required to pass any motion.
e. All Board meetings are open to the members of the Council. Council members shall not vote at Board meetings but may be invited to speak by a majority vote of the Board present.
f. Executive session: The Board, upon a two-thirds vote of its members present, may retire
into executive session.

Article V. Standing Committees

1. Committees that report to the Board are Standing Committees

2. The CCPTP Board has the power to create Standing Committees to serve the needs of the organization

3. Standing Committee Composition.
a. Standing Committees will consist of five members.
b. One Standing Committee member will be an elected member of the CCPTP Board and appointed by the Board.
c. The Standing Committee will appoint the four incoming non-elected Standing Committee members based on an application process.
d. Once those individuals are chosen by the Standing Committee, those names will be submitted to the Executive Board for final approval.
e. Standing Committee Members must be individual or institutional members of CCPTP, as defined in Article IV.


4. Terms.

a. Appointed Standing Committee members will serve 2-year terms.
b. The Board appointed Standing Committee member will serve a 1-3 year term.
c. Standing Committee members may serve no more than two consecutive terms.
d. Standing Committee members are eligible to serve on the same Standing Committee again two years after ending their most recent term.
e. The Standing Committee Chair will be determined by vote of the Standing Committee members.
f. Standing Committee Chair positions are 2-year terms, regardless of whether that person is appointed or a member of the Executive Board.

5. Standing Committees Reporting to the Board
a. Standing Committee on Advocacy, Inclusion, and Diversity
The Standing Committee on Advocacy, Inclusion, and Diversity will serve two primary purposes: 1) to make a commitment to centering conversations around multiculturalism, privilege, power, oppression, social justice, and advocacy as central to what we do as educators and directors of clinical training; and 2) to ensure that CCPTP, as a training organization, attends to the internal processes and structures in order to dismantle any structures that serve to maintain the status quo.

Article VI. Nominations and Elections.

1. Nominations. A request for nominations for Board membership shall be distributed by mail between March 1 and March 15 of each year. Institutional members may nominate the Training Director (or his/her designated representative) of any institutional member whose prior permission they have obtained. Nominations must be received by April 10. All nominating ballots shall be counted by at least two members of the Board. The Board in its entirety shall serve as a Nominating Committee and may nominate any additional individual who represents an eligible member of the Council whose prior permission has been obtained.

2. Elections. All members nominated by the Board or by five Council members in the email or mail ballot shall be placed upon a preferential ballot which shall be emailed or mailed to the representatives of the members of the Council between April 15 and May 1. Each ballot must contain the nomination of at least six members for the three regular vacancies. Names shall appear in alphabetical order with instructions to vote for three nominees. Ballots must be postmarked no later than May 15 to be counted. The Chair and the Secretary of the Board shall count the ballots. Those three candidates with the highest number of votes shall be declared elected. Tie-votes shall be broken by a ballot of the Board. The membership of the Council shall be informed of the results of the election not later than the Annual Business Meeting.

3. Vacancies. A vacancy occurring on the Board at other than the regular expiration date of a term shall be filled until the next annual election by a majority vote of the remaining Board members. A Board member who ceases to be his or her institution's designee in the Council shall not be required to resign from the Board.


Article VII. Meetings of the Council.

1. The Annual Business Meeting of the Council shall be held at the time of the annual convention of the American Psychological Association, and will be announced in the APA program.

2. Special meetings of the Council shall be called by the Board upon the request of at least 25% of the Council members, submitted in writing to the Chairperson of the Board. Special
meetings of the Council may also be called by a unanimous vote of the Board. The time and place of special meetings must be announced by mail within seven days after the receipt of the request by 25% of the members, or after a unanimous vote of the Board. Special meetings requested by 25% or more of the Council members must be scheduled within one month after receipt of the request, or at a particular date proposed in the request, but not earlier than 14 days after the request has been received.

3. Unless otherwise specified in this document, a majority vote of the Council members present at any regular or special meeting shall be required to pass any motion.

4. A Council member unable to attend the regular Annual Business Meeting of the Council, or a special meeting of the Council, may be represented by an alternate whom she/he must certify
in writing to the Secretary in advance of the meeting.

5. Minutes of the Board meetings during the year shall be distributed at the Annual Business Meeting of the Council, and in addition may be distributed by mail to members of the
Council on their request or as deemed necessary by the Board.

6. Meetings of the Council shall be conducted in accordance with Robert's Rules of Order.

7. A secret, written ballot or roll call shall be taken on any motion at any regular or special meeting if requested by a Council member and seconded by a Council member. In the event that both methods of voting should be requested, the request of a written ballot shall take precedence. All written ballots shall be counted by the Secretary and at least one other member of the Council.

Article VIII. Dues and Finances.

1. Dues for the following year shall be payable before Annual Business Meeting of the Council.

2. The Board shall set the amount of dues charged and shall recommend at the Annual Business
Meeting, for the approval of the membership, any changes in the amount of dues for the next
fiscal year.

3. Individual members shall pay dues at the rate of not more than one-third the amount paid by
institutional members.

4. Informational-institutional members shall pay dues at the rate of not more than one-half the
amount paid by institutional members.

5. Any member who fails to pay dues for one year, and to whom notice of delinquency has been
sent to the last known address, shall be dropped from membership.

6. A member may resign by sending to the Treasurer a notice of resignation. A member who has resigned may be reinstated by paying the dues for the year in which reinstatement is requested.

Article IX. Council Liaisons to Other Professional Groups.

1. The Council shall provide from its membership liaison persons to other professional groups for the purpose of facilitating the exchange of information between the Council and professional groups with overlapping interests. A list of those groups to whom liaison representatives are to be assigned will be determined annually by the Board. Liaison representatives shall serve at the pleasure of the Board.

2. The liaison representatives are responsible to maintain regular contact with representatives of the organization named.

3. The liaison representatives are responsible for making an annual report of their activities to be distributed to all Council members at the Annual Business Meeting.

Article X. Amendments.

1. Amendments or changes in these articles may be proposed by the Board, or by Council members at the Annual Business Meeting of the Council. A copy of the proposed amendments or changes and a ballot shall be mailed to all members by the Secretary. A two-thirds majority of those voting on the mail ballot shall be required for the adoption of amendments or changes.

Article XI. Dissolution Policy. In the event that the Council of Counseling Psychology Training Programs is dissolved, the Treasurer is authorized to dispose of the remaining assets in the following manner:

1. All outstanding bills and other financial obligations will be paid.

2. Any monies remaining will be transferred to Division 17, The Division of Counseling
Psychology of the American Psychological Association.

3. If the APA is reorganized such that there is not a major unit, such as Division 17, representing
counseling psychology, then the monies will be transferred to the APA Minority Fellowship
fund to be used for the education of counseling or other psychologists.

4. The assets will be distributed as stated above if said organizations are then in existence and qualified as an exempt organization under section 501 (C) (3) of the Code. If Division 17, the Division of Counseling Psychology of the American Psychological Association and/or the APA Minority Fellowship Fund has ceased to exist or is not there so qualified, then the assets shall be distributed exclusively to such organizations exempt under section 501 (C) (3) of the Internal Revenue Code.

Ratified: Spring, 1978
Revised: Spring, 1983
Amended: Fall, 1986
Amended: Fall, 1987
Revised: Spring 1989 - Spring 1990
Revised: February 1995
Amended: August 7, 2003
Amended: February 27, 2018